Program Director

The Program Director’s duties include but are not limited to:

 

Collaboration, Recruitment and Matching  ​

• Work with Pollard Guidance and Assistant Principals to sustain awareness of the program and identify potential students 

• Regularly meet with NHS liaison about program and students 

• Work with NHS admin to be sure students are aware of and receiving necessary scholarships for HS programs (sports, clubs, prom, cap & gown, etc) 

• Check in with HS administration/teachers and Assistant Program Director about student behavior/attendance 

• Work with Assistant Director to assign mentee-mentor matches 

• Prepare and send letters of acknowledgment 

• Communicate with Assistant Director on mentor recruitment

 

Training and Supervision​

• With support of Assistant Director meet with prospective mentees, mentors to explain goals of program  

• Arrange Mentor Training 

• Solicit mentor feedback on training

• Manage Google Classroom & Remind app with up-to-date information on events, logs, enrichment etc. 

• Check-in with mentors and mentees at least monthly around the progress of the relationship

• Coach mentors when difficult or challenging situations arise with their mentees or the mentee/mentor relationship.

 

Cohort Activities​

• Reach out to outside agencies and organizations for planning cohort activities 

• Plan and implement monthly cohort events for the mentors/mentees 

• Lead monthly meetings with mentors/mentees 

• Develop Check-Ins/ Exit Tickets for mentees/mentors 

• Track attendance and reach out to mentors and mentees that were not in attendance 

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Parent Communication​

• Update parents/guardians via phone, email, or in person 

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Accountability​

• Attend Needham Steps Up Board meetings 

• Provide regular updates to Needham Steps Up Board 

• Prepare and submit a draft budget to Needham Steps Up Board by early winter Submit a final budget to Needham Steps Up Board by the spring 

• Review Enrichment Grant requests and send approvals to the board or to treasurer for payment 

• Address financial needs of mentees 

 

Planning and Assessment​

• Evaluate success and impact of the program

• Work with Needham Steps Up Board to collect and use data from assessment tools for future planning 

• Work with Needham Steps Up Board on special projects and long-term planning and expansion of the program 

 

Community Involvement

• Collaborate with Community Volunteer Liaison in training and supporting volunteers

• Collaborate with Community Volunteer Liaison to determine appropriate placement of volunteers 

• Connect with volunteers to help them understand the profile and needs of individual mentees 

• Research enrichment opportunities for mentees and share information with mentees/mentors and community volunteers.

 

Maintaining Data

• Reach out to recent graduates and past mentors for updates on hw graduates are doing

• Stay connected with Community Volunteer Mentors and Liaison to track progress

• Maintain contact information and updates on Needham Steps Up alumni for at least one year

• Track enrichment grants used, per student

 

Assistant Director

The Assistant Director’s responsibilities include but are not limited to:

 

Collaboration, Recruitment and Matching  

• Identify and contact prospective mentees and mentors 

• Work with Program Director to identify prospective students

• Once students are identified, check in with guidance/admin/teachers to determine current needs

• Prepare and distribute application materials to prospective mentees 

• Recommend  prospective mentors to Program Director and High School Administration  

• Recruit prospective mentors in collaboration with high school administration

• Distribute application materials to prospective mentors

• Collect mentee and mentor application materials 

• Assign mentee-mentor matches with Program Director support

• Recruit new mentees based on space availability

 

Training and Supervision​

• Meet with prospective mentees and mentors to explain goals and expectations of the program

• Check in with mentees who are not accessing the program and/or are facing challenges in meeting with mentors

 

Cohort Activities​

• Send announcements/reminders in NHS bulletin for events

• Reach out to mentors and mentees in the building to remind them of the events/meetings

• Assist in planning events 

• Assist (lead in the absence of the Director) in running cohort events for the mentors/mentees

  Attend monthly meetings with mentors and mentees

  Educate and encourage utilization of Enrichment Grants

 

Accountability​

• Provide stipend forms to mentors (Dec/May)

• Collect and submit forms with Principal signature for mentor stipends

• Keep track of high school events/calendar and make Program Director aware of any high school programming that may require scholarships

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Community Involvement

• Research enrichment opportunities for mentees and share this information with mentees/mentors & community volunteers

• Attend NSU Community Events